EVENT SUPERVISOR CHECK LIST

Updated 9/15/08

DATE OF EVENT:  ____________________________________________

RENTER’S NAME:  ___________________________________________

SUPERVISOR:  _______________________________________________

Supervisor is to initial the listed items as they are completed.  The renter should sign this form before they leave the church that day.

BEFORE THE EVENT: 

1. _____Unlock the building main doors and turn off the alarm.
2. _____Turn on the needed lights only.
3. _____Set the thermostats. 
4. _____Lock the doors to all the SS rooms as they are not to be used.
5. _____Check to see how things look before the renters come in for comparison at the end of the event.

DURING THE EVENT:

1. _____Stay in the building.
2. _____Answer questions and give direction as needed.
3. _____Show renter where cleaning supplies are and how to use them if necessary.  (Dumpster, spot remover, sweepers, garbage bags, etc.)
4. _____Make sure people are staying in the area that they have rented; if not, usher them back to the area.  (Keep people out of the sanctuary, sound booth, stage, etc. unless it is part of their rental.)
5. _____Encourage people not to do something that could hurt them or cause damage to someone else or any property.  (ie: sitting on stacked chairs, sitting on tables, etc.)

AFTER THE EVENT:

1. _____Check and reset all thermostats throughout the entire building.  (Summer setting is 70 and winter setting is 60.)
2. _____Compare the building to make sure the area rented is clean and things are put back where they belong.
3.  _____Chairs and tables are clean and in their proper places. 
4.  _____All the garbage is taken out.
5.  _____Close and lock any open windows.
6.  _____ES is to take home any dirty towels and washcloths, wash and return them ASAP.
7.  _____Check the kitchen appliances and water to make sure they are turned off.
8.  _____Check the bathroom to make sure nothing is running in there.
9.  _____Make a written note at the bottom of this page of any damage or loss right away; have the renter sign it; then notify the Deacons.
10.  _____Turn off all the lights.
11.  _____Check and lock all outside doors and reset the alarm.

LIST ANY DAMAGE:___________________________________________________________

  _____________________________________________________Renter’s initials___________ 

Renter’s Signature:  ______________________________________Date____________________

Supervisor’s Signature:  __________________________________Date__________________

___________________